How Office Movers Handle Relocation
Office relocation in any part of the world is a tedious task that needs meticulous planning and careful execution. Office moves are always about expansion, opportunity, and growth. However, time is the factor people pay attention to and one of the biggest concerns for the relocators. They want to have a rough estimate of the total time required to move their business from one place to another. One of the reasons is that they want to assess downtime and how to reduce it.
For all such relocators who want to shift from one place to another and are looking for the right guide for the entire process, this guide is for you. We are one of the experienced movers and packers in Dubai who are guiding you with their experience.
How is corporate relocation complex?
Corporate moves, small or large, are always complex. They are unique from residential moves where the packing team goes, packs, and asks the movers to take over, load, and relocate. However, in office relocation, people have to deal with furniture, business documents, infrastructure, technology, workstations, PCs, and IT servers. Not only that, but movers need to reduce downtime.
Moreover, such moves require expert office movers and packers with their expertise in conducting such moves. An amateur mover can cause more damage than the good they can bring to the team. These and all other extra things make the office move complex. Always prefer trusted office movers who have expertise in their relevant field and an experienced team to move with.
Expected Office Move Timeline
If you think that your office move starts the day you pack or move your belongings, then you are wrong. A move starts the day when you are sure you are about to move. Every second after that is crucial and needs to be utilised wisely. One of the steps here is the pre-office move survey, in which they assess most of the things about the move, such as
- Office size and layout
- Quantity and type of furniture
- IT/technology equipment
- Fragile or specialized items
- Packing requirements
- Access points, elevators, and parking
Given the analysis of the office move, office movers give a detailed quote with the complete move plan and timeline. For this survey and plan formation, office movers in Dubai take around 1 to 3 days.
Packing, Labeling & Inventory
This is one of the most important steps that needs careful execution, as servers, computers, printers, technological appliances, documents, and servers are involved. For that, movers use high-grade anti-static packing materials. The normal packing materials that companies use include bubble wrap, custom boxes, protective covers, and labeling systems.
The ultimate purpose of this step is to,
- Keep things safe during the transition.
- Creation of an inventory list with updated labels.
- Streamline the new office setup with the client’s floor plan.
These steps take most of the time. For the smaller offices with no complex technology installed, packing and labeling take 1 to 3 days. However, for the corporate offices, the timeline exceeds weeks as they involve complex office equipment dismantling and packing.
Asset Protection & Dismantling
Furniture is the second most important asset that needs extra care and strategic moves after IT servers and equipment. And you can’t move them into a single piece. To move them safely, movers have to dismantle desks, cubicles, workstations, tables, and office shelves. Movers have the latest tools and equipment with which they dismantle and protect items.
The process started,
- All the data from IT equipment is backed up under the supervision of the office IT team.
- Fragile and sensitive items are protected with padded blankets and packing materials.
- Heavy items are moved to the loading docks with priority to avoid any scratches later.
When you have professional movers, your move is seamless without reducing the downtime of your move. For this process, the team takes around 4 hours to 2 days, depending on the complexity of the office space.
Logistics Handling & Transportation
Dealing with the transportation and logistics aspect of the move is the responsibility of the movers. Always prefer the company with an extensive truck fleet (GPS tracked and climate-controlled). In these steps, movers plan the route after getting the office move dates and permits.
Here, moving companies in Dubai deal with
- Loading & unloading using lifts and straps.
- Careful handling of sensitive or fragile items.
- Departure & arrival on the decided time.
When you hire an experienced team that is aware of the specific building’s rules and regulations, the move is smooth. Considering the time for this step, you must know that it is completed on the same day without any delay.
New Office Setup
When the moving trucks reach the new location, the same team with the inventory list and floor plan will be there. The team actively unloads the boxes, furniture, assets, belongings, and documents to their relevant rooms and sets the space.
The technical assets will be placed but not installed. Once the team is done with the unloading, the IT equipment and servers are installed under the supervision of experienced technicians. This step of the move takes around 1 – 7 days based on the size of the move.
Clients & Movers Final Walk
Once everything is in place, movers ask the client to go on a final walk with them to see the progress. Here, they handover the floorplan to the client and ask them to cross-check. Movers also ask the clients to ensure
- Every item is safe and not lost.
- The new office is set up on the floor plan.
- The new office is clean and without any problems.
The final walk takes 10 minutes to an hour.
Expected Total Timeline Overview
PhaseTime Estimate | |
|---|---|
Assessment & Planning | 1 to 3 Days |
Packing & Labeling | 1 to 3 Days |
Dismantling | 4 hours to 2 Days |
Transportation | Same Day |
Setup & Installation | I to 7 Days |
Final Walkthrough | 10 Minutes to 1 Hour |
Total Expected Duration | 5 Days to 1Month |
Conclusion
E Home Mover is one of the reputable and most trusted moving companies in Dubai that can relocate your office of any size without any problem. If you want to move your office and are looking for reliable office movers and packers in Dubai, trust us and let us relocate your space in the shortest timespan.
